INSTRUCTIONS for INDIVIDUAL ACCOUNTS


GETTING STARTED

Click on the Sign-Up link and then the Individual Sign-Up link. Fill out the form completely. Upon clicking the Continue button you will be provided with a page displaying important account information. You may want to print that page in order to retain a hard copy of your username, password, etc.

Once you click the Finish button your account is set up and the only thing left is to begin using the tool to keep track of your time. For further details read the section titled Administration.

ADMINISTRATION

Click on the Log In link and then the Admin link, enter your username and password to access the options available to you in your personal account.

After clicking on View Your Hours you have the opportunity to make changes by clicking on the Edit button or copy and print your times by clicking on the View button. For more information on making changes read the section labeled Editing Records. NOTE: Your data is retained for 45 days. As time passes the oldest records (Older than 45 days) are deleted on the server. If you need to retain records longer than that be sure to click on the Download link on the View Your Hours page. That will automatically download the current data to your spreadsheet.

After clicking on Edit Account Info you have the opportunity to make changes to your account password.

Verify IP Address is a way to make sure that the ip address we have recorded in the database matches your current ip address. Your ip address may change from time-to-time, depending upon who manages your internet connection. If your current ip address does not match the one we have in our database, some functions of this application will not work properly. By clicking on Verify IP Address you can check to see that nothing has changed. If your current ip address does not match the original ip address you can match them up by clicking the REPAIR button.

CLOCKING IN AND OUT

Click on the LOG INlink in the left-hand column, then the CLOCK IN/CLOCK OUT link and enter your username. Your last activity will be displayed. If your have been clocked out it will display the last time you clocked out and prompt whether you wish to clock back in (Yes or No). If you have been clocked in it will display the last time you clocked in and prompt whether you wish to clock out (Yes or No).

If you wish to view your accumulated times you would need to use the mouse to click on the appropriate button, or, if you do not wish to follow the prompts you would need to use the mouse to click on the "No" button.

After clocking in you have the option of adding a short memo (30 characters). This is handy when you wish to keep track of the different tasks you may perform.

Auto-Complete
The image shown below displays an example of what is known as Auto-Complete. It is a handy feature which saves time and effort when filling out a form. If you prefer to have your user name appear when clicking on the log-in text box be sure to have this feature turned ON. The option is found in your Admin section under Edit Account Info.


Select which Auto-Complete option works best for you and then click the Continue button.

If you have selected auto-complete and it fails to function properly log into your administrative page and click on Verify IP Address. Clicking on the REPAIR button should resolve that issue.

ESTIMATED TIME IN ADVANCE

Some time-sheets need to be turned in prior to the actual end of the pay-period. In these cases the employees are asked to estimate how many hours they plan to be working on the days following the date the time-sheet is to be turned in. Because the current clock-in and clock-out time is recorded when you click the mouse using this application, it would be impossible to record any times beyond this moment.

Therefore a new feature has been added which allows you to record an estimate of the hours that will be worked on future days. By default this option is turned off and must be turned on in order to use of it. You can easily do this by clicking on Edit Your Account on the administration page. In the column labeled ETiA (Estimated Time in Advance) click either True or False to incorporate the use of this option. Then click on the EDIT button.

Once this option is set as True the form for estimating your hours will appear on the log-in page.

EDITING RECORDS

Once that data has been placed on your computer you no longer need to retain it on the server. (Remember: Records older than 45 days are automatically deleted from the server by the time-clock application without warning) At the same time, once you have transferred the data to your computer, it is much less confusing if the old data no longer appears on the screen. There are two basic methods of deleting unwanted records.

After entering the administrative page click on the link for viewing hours.

Click on the EDIT button to begin editing. A table containing each clocked-in period is displayed. Locate the period which needs correction and click on it.

A text box containing the record of concern will be displayed. Notice that the date appears to the left and the time of day appears to the right. It is important to retain this format when making your correction. If you happen to make a serious mistake and want to begin again, click the RESET button and the original record will re-appear. Carefully make the necessary changes paying attention to the placement of colons, etc. and click on the SUBMIT button.

If your editing was successful you will be returned to the first page in the editing section. You will be notified if the modification was successful or not. If the window displays a database error following your submission, simply click the BACK button of your browser. The original record will be re-displayed and you can try again.

In the event that you totally forgot to clock in for a session there is a solution. But it is not as easily performed. Begin by clocking in and emediately clock out. This will create a record of the current time and date. Following this action return to your administrative page and edit this record. First change the Time In date and time to reflect the proper time you should have clocked in, then change the Time Out date and time in the same manner.

DOWNLOADING RECORDS

VIDEO

To download your records onto your local computer click on the Admin link and enter your user name and password.

Click on View Your Hours on the Admin page and then click on the View button in the Action column. At the top of the table you have the option of printing or downloading your data. Most spreadsheet applications can open this type of file.

Upon clicking the DOWNLOAD link your spreadsheet application will be brought up to accept the csv file. This may be the best option as you can then save this file to any location and give it an appropriate filename.

Once you have the file downloaded you will most likely need to format the data to your preference. Also, the "Total" data shown on the web page will not be downloaded, but it is a simple task to create that in your spreadsheet application.

DELETING RECORDS

Once data has been placed on your computer you no longer need to retain it on the server. There are two basic methods of deleting unwanted records.

To delete old, unwanted records log in to the Admin section. Once logged in, click on View Your Hours.

Under the Action column click on the EDIT button. The far-right column of the table displays the word, DEL (Delete). You can delete just one record by clicking on this link where it is displayed next to the times you wish to delete. This link will only delete one record with each click. You would find this useful if you had just copied down last week's records and now wanted to eliminate them from view. This helps to keep things in your world a bit more tidy.

However, if you are retaining records over a longer period of time, such as a month, it would become very tedious trying to delete 30 records, one record at a time. Therefore, at the bottom of the table containing the records you will see a link labeled, DELETE ALL TIMES FOR THIS PERSON. Clicking on this link will clear all previous and current records for this person. It is like starting from a clean slate. Therefore you will be given a warning before proceeding that all recorded times will be lost. So, be sure you have copied all you need before proceeding. This action deletes your complete log of records but does NOT delete your account from the database. A blank record is created during this process which the shows the time and date of deletion.

RECENT CHANGES

In December of 2011 MrKent.com was hit with a denial of service attack. This simply means that someone used software to continuously reload a page over and over for a period of time. The effect of this was to overload the server making it impossible for folks like yourself to have access to the free applications that are offered. The code on many of the pages on this site was re-written to prevent this malicious intent from having any further effect.

These changes have no effect upon how these applications respond to your input as long as you avoid doing two things: You should never need to do either of the above while using this application properly. But if you forget these instructions there is a "RESET" button on the home page of each application. Click that button and start your log-in process again.

Thank you!
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